For NYC landlords · Local Law 1 of 2004
Local Law 1 records, ready before HPD asks.
Annual notices, turnover work, XRF results and your contractors’ paperwork, for every unit in every pre-1960 building. One file per building.
- Follows HPD’s list of records
- Contractor reports filed per unit
- 14 days free, no card
- 2AChild under 6 · annual inspectionDone Feb 20 · results sent to the tenantDone
- 3BTurnoverDust-wipe clearance passed Oct 2Done
- 4CAnnual notice: no reply by Feb 15Visit the unit by Mar 1Due
- 5AWindow repair by contractorEPA firm certificate missingMissing
- AllXRF testingReport on file for every unit and common areaDone
Sample data. Not real records.
Why the records matter
HPD audits the paperwork, not only the paint.
HPD audits at least 200 buildings a year and gives owners 45 days to produce their Local Law 1 records. A notice you sent but can’t show counts as a notice you never sent.
Of the buildings HPD audited in fiscal 2025 were cited for not providing Local Law 1 documents: 640 of 694.
Source: HPD report to the City Council, FY2025Civil penalties HPD secured against one portfolio in lead paint recordkeeping cases, announced in March 2026.
Source: HPD press release, Mar 24, 2026Penalty for not producing your records within 45 days of an HPD request.
NYC Admin Code §27-2056.17What HPD asks for
The records Local Law 1 expects you to keep.
Buildings with 3 or more units built before 1960, or 1960–1977 with known lead paint, plus 1–2 family homes with a unit rented outside the family. Each record belongs to a unit and a date, and you keep it for 10 years.
Last verified Oct 12, 2026
- 01Annual notice and the repliesSent Jan 1–16 to every unit. Keep each notice, each reply, and your follow-up for units that didn’t answer.
- 02Lease notice and child inquiryAt every lease, renewal and move-in: the child-under-6 inquiry in English and Spanish, plus the city’s lead pamphlet.
- 03Annual inspectionsEvery unit where a child under 6 lives, and the common areas, at least once a year. Results go to the tenant in writing.
- 04XRF test resultsEvery unit and common area, tested by an EPA-certified inspector or risk assessor who is independent of you.
- 05Turnover work and clearanceBefore each new tenant: hazards fixed, door and window friction surfaces treated, surfaces made cleanable, then a third-party dust-wipe clearance.
- 06Repairs that disturb paintOver 2 sq ft per room in a child-under-6 unit or a common area: safe work practices, certified workers and a third-party dust clearance.
- 0710 years, then hand them overProduce them within 45 days when HPD asks, and pass them to the buyer if you sell the building.
Your year
The Local Law 1 year, on one calendar.
- Jan 1–16Send the annual noticeTo every unit, asking whether a child under 6 lives there.
- Feb 15Replies are dueUnits that didn’t reply now need a visit to find out.
- Feb 16 – Mar 1Visit the silent unitsCan’t get in? Tell the Health Department in writing.
- Every yearInspect child-under-6 unitsAnd the common areas. Send each tenant the results in writing.
- Every turnoverClearance before move-inRepairs done, then an independent dust-wipe clearance, results to the new tenant.
- July 1, 2027Door and window friction surfacesLead paint removed or covered in units where a child under 6 lived on Jan 1, 2025.
How it works
Every unit, every deadline, every report. One file.
- 01
Add your buildings
Address, year built and every unit. Type them in or import a CSV from your spreadsheet.
- 02
See what each unit owes
The app works out what every unit needs under your city’s law, and when. You get a reminder before each deadline.
- 03
Log it on your phone
Notices, tenant replies, visits, clearances and certificates, each with its date and the report or photo.
- 04
Hand over one file
When HPD asks, download every record for a building as one PDF, in the order HPD asks for them.
Works with your contractors
Your contractor’s RRP report lands in the unit’s file.
Photograph or upload what the contractor hands you: EPA firm certificate, certified renovator, safe work practices and cleaning verification. It is filed under the unit and the date, and the unit stays flagged until it is there.
Pricing
14 days free. Then a plan by your units.
No card to start. Four plans by the number of units you track; pay yearly and two months are free. Common areas and buildings you have sold are not counted. Unlimited people, records and photos on every plan.
Starter
Up to 10 units
$9/ month
or $90 a year
A house with a rented unit, a two- or three-family, a small building.
Building
Up to 40 units
$39/ month
or $390 a year
A few buildings, or one larger one.
Portfolio
Up to 120 units
$99/ month
or $990 a year
A portfolio across the city.
Manager
Up to 500 units
$349/ month
or $3490 a year
A management company.
Over 500 units: from $0.40 a unit a month, at least $349 a month, billed yearly on an invoice. Email [email protected].
FAQ
Straight answers.
Something else? Email [email protected]
Units in Cleveland? See Lead Safe CertificatesDoes ViolationProof make my building Local Law 1 compliant?
No app can. Compliance is the work: notices, inspections, repairs and testing. ViolationProof keeps the proof of each one, per unit, so you can produce it when HPD asks.
Which buildings does Local Law 1 cover?
Buildings with 3 or more units built before 1960, or built 1960–1977 if you know there is lead paint. Since 2021 it also covers 1–2 family homes with a unit rented to someone outside the owner’s family. A child “resides” in a unit if they are under 6 and spend 10 or more hours a week there.
What happens in an HPD records audit?
HPD audits at least 200 buildings a year and gives owners 45 days to produce their records. In fiscal 2025, 640 of the 694 buildings audited were cited for not providing documents.
Who does the XRF testing and the dust wipes?
An EPA-certified lead inspector or risk assessor who is independent of you does the XRF testing, and an independent third party does the dust-wipe clearance. ViolationProof stores their reports under the unit. It doesn’t replace them.
Does it handle the annual notice?
Yes. One tap marks the notice as sent to every rented unit, each reply or visit is recorded against it, and the building screen shows which units still have to be visited and told to the Health Department. The delivery list prints as a PDF for your own records.
Can a management company use it?
Yes. One account holds every building you manage, with your team on it: owners and managers run the buildings, supers log inspections and visits. Each building’s records file downloads on its own, and the records stay with the building if it’s sold.
Start
Your first building, on file today.
Add a building and its units, put the records you already have on file, and see what each unit owes under Local Law 1. 14 days free, no card; then from $9 a month.
Start free- 14 days free, no card
- Sign in with a code from your email, no password
- Your records stay yours: download the file any time, even on the free Archive plan
Units somewhere we don’t cover yet, or a question about your city’s law? Tell us where you are, and we write back.
Sources
- NYC Administrative Code §27-2056.1 to §27-2056.18 (Local Law 1 of 2004, as amended)
- HPD, Lead-based paint bulletin for property owners, January 2026
- HPD, Report to the City Council on lead-based paint, FY2025
- HPD, Record production order form
- HPD, Paint testing requirement
- HPD press release 020-26, Mar 24, 2026
This page summarizes NYC Local Law 1 of 2004 and its amendments for owners. It is not legal advice. ViolationProof is not affiliated with NYC HPD or the U.S. EPA.